Ensuring a successful office move requires a lot of planning, budgeting, and hiring the right vendors. Having a good office space moving guide or checklist will help keep you on track and ensure that you don’t miss important target dates. Below are 4 tips to ensure your office space relocation is a success.
Plan – Plan – Plan – Never underestimate the time and work required to orchestrate a successful office move. Try to plan at lease 6-8 months in advance. As you finalize your lease negotiations begin interviewing movers, finalize your build-out plans, order furniture if needed, determine your internet and phone needs and interview vendors, etc… There are a lot of small details that if overlooked could delay your target move in date.
Delegate Duties – There are a lot of things that must happen in sync which make it hard for one person to do alone. Once you have a project leader you can trust assigned to head up the entire project, consider creating an office moving team to divide up the responsibilities. Having a good tenant representative on your team can also help ensure things get done correctly and under budget as they have guided a few hundred other clients through this process before. They will be able to recommend good vendors to help get the job done right.
Communicate Effectively – Be sure to share all important dates and deadlines with the entire team. This includes your employees and the other professionals (e.g. movers, IT, data cablers, etc) that you have hired. The larger your company the less room you have for errors…..Especially errors that may jeopardize your move in date. The last thing you want is missing important deadlines as those can be very costly.
Don’t go the cheap route – Hiring the cheapest vendors is not always the best idea. It’s wise to get at least 2 or 3 different quotes from each contractor and then interview them to learn more about their reputation, the amount of insurance they carry, and their process. Just basing your decision based on the cheapest quote will end up costing you more money in the long run. Many landlords require that your contractors carry a minimum amount of insurance so make sure you ask to see copies of their insurance documents. You are ultimately responsible for any damages that may occur so you want to make sure you hire the most qualified contractors and vendors.
There are a lot of things to consider and budget for when planning and executing your office space move. The more time you give yourself the better off you will be, and having a good Austin office space moving guide or checklist will ensure success.