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If you are about to go look at office spaces for rent the below information is important to know so that you can do a thorough apples to apples comparison of each building and space. It’s imperative that you ask landlords all the right questions about their office buildings and spaces however after viewing a bunch of spaces all the information seems to run together. This office space checklist will make your note taking much easier AND ensure that you don’t forget to ask all the right questions about each office building & space.
Feel free to print this off and take notes as you tour each office space. If you have any questions feel free to contact us.
Office Building Information
Name of office building ____________________________________
Office building address ______________________________________
How many stories is the building? __________
Total square feet in the building ___________
Is this a NNN lease or a base year lease? ___________
Asking base rental rate __________
Estimated operating expenses (aka NNN) ________
What is the minimum lease term allowed? _____________
Building parking ratio __________
Is there a building conference room? Yes or No How is that scheduled? _______________________
Is there a building fitness center? Yes or No How much does it cost? _________________________
Who is the internet provider(s)? ______________________________________
Are pets allowed? Yes or No
Electric included? Yes or No
Janitorial Included? Yes or No
Bathrooms in good condition? Yes or No
What level of janitorial service and how many days per week? ________________________
Who is responsible for HVAC maintenance & repairs? Tenant or Landlord
Proximity to restaurants, retail, etc ___________________________
Is the building in a walkable location? Yes or No
Office Space Information
What floor is the space on? ______________
Space suite number ___________________
Total square feet of this space ___________
Number of parking spaces allowed for this space ______________
Existing condition of the space _______________________________________________________
Is there a tenant improvement allowance (TIA)? Yes or No
What is the TIA amount? _____________________
Number of offices _______
Number of conference rooms _______
Break area? Yes or No
Number of windows _______
How is the cell phone reception? Ok, good, or bad
How many outlets are there? __________
Does the space have existing data cabling? Yes or No
Do we have to remove the data cabling before moving out? Yes or No
